![]() A small panel will open prompting you to enter a name for your new task list. From the menu that opens, click Create new list. To create a new task list: Toward the top of the Tasks sidebar, click the downward arrow to the right of your task list name. You can create additional task lists, and even move a task from one list to another. Creating more task lists and managing them From the menu that opens, select Delete all completed tasks. To delete all completed tasks at once: At the top of the task list, click the three-dot icon to the right of Add a task. To delete a completed task: Move the pointer over the completed task and click the trash can icon. IDGĬlick the trash can icon to remove a task from the Completed list. To return a completed task to your task list: Click the checkmark to its left. To view your completed tasks: Click Completed at the bottom of the Tasks sidebar. ![]() This will remove it from your task list and place it in the Completed list. To mark a task complete: When you’ve completed a task, click the circle to its left. You can select Date or Starred recently to automatically change the order tasks appear in your task list. On the menu that opens, you’ll see three “Sort by” options. To change the sort order of your tasks: To the right of Add a task, click the three-dot icon. Then from the menu that opens, click Starred. To view only tasks that you’ve starred: Toward the top of the Tasks sidebar, click the downward arrow to the right of your task list name. Viewing your Starred tasks list lets you see only your most important tasks. To prioritize a task on your task list: Move the pointer over the task and click the star icon to its right. ![]() To delete a task on your task list: Move the pointer over the task and click the three-dot icon to its right. Under “Ends,” you can select a date when you’ll stop receiving notifications for this task, or you can have the notifications stop after a certain number of times.Ĭlick OK on the lower right to set the repeating notification schedule for this task. Clicking on the date shown will open the calendar panel over the Tasks sidebar, allowing you to select a new date. Under “Starts,” you can set or change the date when you want to receive the notification. This will open the panel showing times in half-hour increments that you can select from, or you can just type in a new time. In the third box, you can click to set a time for the notification or change the time that you originally set. – or you can click day to change this to week, month, or year. Under “Repeats every,” you can click the first box to adjust whether you’ll get the notification every day, every two days, every three days, etc. This will open a panel over the Tasks sidebar. Then click the Repeat icon (two arrows arranged as a square) to the right. To set and fine-tune a repeating notification: Click the task on your task list that you want to set a repeating notification for. You can fine-tune the frequency of repeating task reminders. You can customize how often you get a notification, and the scheduling of these notifications can be extremely specific. You can also set up a repeating reminder. The instructions above are for when you want just a single notification about a task. Be sure to add an “a” or “p” at the end of the time, for “AM” or “PM.”Ĭlick OK on the lower right to set the notification schedule for this task. Alternatively, you can type in a time on the “Set time” box, and it can be specific down to the minute. Select the time you want to receive the notification. Note: If you do not see the toolbar with the Tasks app icon, click the to the right of the current month name to slide to coming months.)Ĭlicking the “Set time” box will open a panel showing a list of times in half-hour increments. ![]() You can access Tasks this way from the following Google Workspace apps: Calendar, Chat, Gmail, Docs, Drive, Sheets, and Slides. IDGĬlick the Tasks icon at the far right of Calendar or any Workspace app, and the Tasks sidebar will appear. This will open the Tasks sidebar to the right (and shift the toolbar toward the left). When you’re using a Google Workspace app through your web browser, the icon for the Tasks app is on the thin vertical toolbar along the right side of the screen.
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